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Sunshine Farm Health and Safety Policy
Description
Sunshine Farm is committed to maintaining healthy, safe, and clean environments that
support the delivery of high-quality services while minimizing the risk of harm to persons
served, personnel, and other stakeholders. Dedicated to promoting organic food production,
seed saving, and providing educational and vocational development opportunities to adults
with developmental disabilities, Sunshine Farm integrates health and safety practices into
every aspect of its operations. Our comprehensive health and safety policy ensures that all
activities are conducted in a manner that prioritizes the well-being of our community and the sustainability of our environment.
support the delivery of high-quality services while minimizing the risk of harm to persons
served, personnel, and other stakeholders. Dedicated to promoting organic food production,
seed saving, and providing educational and vocational development opportunities to adults
with developmental disabilities, Sunshine Farm integrates health and safety practices into
every aspect of its operations. Our comprehensive health and safety policy ensures that all
activities are conducted in a manner that prioritizes the well-being of our community and the sustainability of our environment.
1. Ongoing Attention to Health and Safety
Sunshine Farm demonstrates ongoing attention to the health and safety of the environment
by implementing safe practices, reducing health and safety risks, and complying with
applicable health and safety requirements. The farm’s approach to health and safety is
deeply rooted in its mission to promote sustainability and community involvement.
Sunshine Farm demonstrates ongoing attention to the health and safety of the environment
by implementing safe practices, reducing health and safety risks, and complying with
applicable health and safety requirements. The farm’s approach to health and safety is
deeply rooted in its mission to promote sustainability and community involvement.
2. Written Procedures to Promote Safety
Sunshine Farm maintains comprehensive, documented procedures to ensure the safety of
all persons served, personnel, and other stakeholders. These procedures are regularly
reviewed, updated, and communicated to all relevant parties. Key elements of the
procedures include:
Risk Assessment and Mitigation
Purpose: To identify, evaluate, and mitigate potential hazards to ensure the safety of all
personnel, persons served, and stakeholders at Sunshine Farm.
Sunshine Farm maintains comprehensive, documented procedures to ensure the safety of
all persons served, personnel, and other stakeholders. These procedures are regularly
reviewed, updated, and communicated to all relevant parties. Key elements of the
procedures include:
Risk Assessment and Mitigation
Purpose: To identify, evaluate, and mitigate potential hazards to ensure the safety of all
personnel, persons served, and stakeholders at Sunshine Farm.
Procedures:
1. Identification of Hazards:
○ Physical Hazards: Include machinery, equipment, electrical, slip, trip, and fall
hazards.
○ Biological Hazards: Include exposure to bacteria, viruses, fungi, and
zoonotic diseases from animals.
○ Chemical Hazards: Include pesticides, fertilizers, cleaning agents, and other
hazardous substances.
○ Environmental Hazards: Include weather-related risks such as extreme heat
or cold, sun exposure, and natural disasters.
○ Ergonomic Hazards: Include repetitive strain injuries, improper lifting
techniques, and poor workstation setup.
1. Identification of Hazards:
○ Physical Hazards: Include machinery, equipment, electrical, slip, trip, and fall
hazards.
○ Biological Hazards: Include exposure to bacteria, viruses, fungi, and
zoonotic diseases from animals.
○ Chemical Hazards: Include pesticides, fertilizers, cleaning agents, and other
hazardous substances.
○ Environmental Hazards: Include weather-related risks such as extreme heat
or cold, sun exposure, and natural disasters.
○ Ergonomic Hazards: Include repetitive strain injuries, improper lifting
techniques, and poor workstation setup.
2. Risk Assessment:
○ Initial Assessment: Conduct a thorough initial assessment of the farm to
identify potential hazards in all areas.
○ Regular Assessments: Perform regular assessments at scheduled intervals
(e.g., quarterly) to identify any new or changing hazards.
○ Special Assessments: Conduct assessments when introducing new
equipment, chemicals, or processes to identify associated risks.
○ Documentation: Document all identified hazards and associated risks using
a standardized risk assessment form.
○ Initial Assessment: Conduct a thorough initial assessment of the farm to
identify potential hazards in all areas.
○ Regular Assessments: Perform regular assessments at scheduled intervals
(e.g., quarterly) to identify any new or changing hazards.
○ Special Assessments: Conduct assessments when introducing new
equipment, chemicals, or processes to identify associated risks.
○ Documentation: Document all identified hazards and associated risks using
a standardized risk assessment form.
3. Risk Evaluation:
○ Severity: Evaluate the potential severity of harm that could result from each
hazard.
○ Likelihood: Assess the likelihood of the hazard causing harm.
○ Risk Level: Determine the overall risk level by combining the severity and
likelihood assessments. Use a risk rating matrix to categorize risks as Low,
Medium, High, or Critical.
○ Severity: Evaluate the potential severity of harm that could result from each
hazard.
○ Likelihood: Assess the likelihood of the hazard causing harm.
○ Risk Level: Determine the overall risk level by combining the severity and
likelihood assessments. Use a risk rating matrix to categorize risks as Low,
Medium, High, or Critical.
4. Risk Mitigation:
○ Elimination: Whenever possible, eliminate the hazard entirely.
○ Substitution: Replace the hazard with a less dangerous alternative.
○ Engineering Controls: Implement physical controls to reduce the risk, such
as guards on machinery, proper ventilation, and spill containment.
○ Administrative Controls: Develop and enforce policies and procedures to
minimize risk, such as safe work practices, training programs, and emergency
response plans.
○ Personal Protective Equipment (PPE): Provide appropriate PPE to
personnel and ensure its proper use and maintenance.
Risk, Risk Rating, and Controls for Identified Hazards:
Physical Hazards
● Risk: Injury from machinery and equipment.
○ Risk Rating: High
○ Controls:
■ Training on safe operation of machinery.
■ Pre-use inspections.
■ Guards on machinery.
■ Regular maintenance.
● Risk: Electrical shock.
○ Risk Rating: Medium
○ Controls:
■ Regular inspections of electrical systems.
■ Use of lockout/tagout procedures.
■ Training on electrical safety.
● Risk: Slips, trips, and falls.
○ Risk Rating: Medium
○ Controls:
■ Housekeeping practices.
■ Use of non-slip footwear.
■ Immediate cleanup of spills.
■ Clear signage for wet floors.
■ Maintain Parking area to keep free from hazards
■ Manage ice around buildings and parking areas with, dirt, sand,
shavings, chaff, etc
Biological Hazards
● Risk: Exposure to bacteria, viruses, fungi, and zoonotic diseases.
○ Risk Rating: Medium
○ Controls:
■ Use of PPE.
■ Training on handling biological materials.
■ Proper sanitation and hygiene practices.
Chemical Hazards
● Risk: Exposure to cleaning agents.
○ Risk Rating: High
○ Controls:
■ Proper labeling and storage of chemicals.
■ Use of PPE.
■ Training on safe handling and disposal of chemicals.
■ Access to Safety Data Sheets (SDS).
Environmental Hazards
● Risk: Extreme weather conditions (heat, cold).
○ Risk Rating: High
○ Controls:
■ Access to water and shaded areas.
■ Regular breaks.
■ Appropriate clothing for weather conditions.
■ Training on recognizing signs of heat or cold stress.
● Risk: Sun exposure.
○ Risk Rating: Medium
○ Controls:
■ Use of sunscreen.
■ Wearing hats and long-sleeved clothing.
■ Providing shaded areas.
Ergonomic Hazards
● Risk: Repetitive strain injuries.
○ Risk Rating: Medium
○ Controls:
■ Training on proper lifting techniques.
■ Ergonomic workstations.
■ Regular breaks to stretch and rest.
5. Safe Work Practices
● General Safety
○ Orientation and Training:
■ All new personnel and persons served must undergo a
comprehensive safety orientation and training before starting work.
■ Regular refresher training sessions must be conducted.
○ Personal Protective Equipment (PPE):
■ PPE must be worn as required by the task, including gloves, safety
glasses, ear protection, and appropriate footwear.
■ PPE must be inspected before each use and maintained in good
condition.
○ Housekeeping:
■ Work areas must be kept clean and free of hazards.
■ Spills must be cleaned up immediately to prevent slips and falls.
○ Hazard Communication:
■ All personnel must be informed of potential hazards in their work area.
■ Safety Data Sheets (SDS) for all hazardous materials must be readily
accessible.
○ Elimination: Whenever possible, eliminate the hazard entirely.
○ Substitution: Replace the hazard with a less dangerous alternative.
○ Engineering Controls: Implement physical controls to reduce the risk, such
as guards on machinery, proper ventilation, and spill containment.
○ Administrative Controls: Develop and enforce policies and procedures to
minimize risk, such as safe work practices, training programs, and emergency
response plans.
○ Personal Protective Equipment (PPE): Provide appropriate PPE to
personnel and ensure its proper use and maintenance.
Risk, Risk Rating, and Controls for Identified Hazards:
Physical Hazards
● Risk: Injury from machinery and equipment.
○ Risk Rating: High
○ Controls:
■ Training on safe operation of machinery.
■ Pre-use inspections.
■ Guards on machinery.
■ Regular maintenance.
● Risk: Electrical shock.
○ Risk Rating: Medium
○ Controls:
■ Regular inspections of electrical systems.
■ Use of lockout/tagout procedures.
■ Training on electrical safety.
● Risk: Slips, trips, and falls.
○ Risk Rating: Medium
○ Controls:
■ Housekeeping practices.
■ Use of non-slip footwear.
■ Immediate cleanup of spills.
■ Clear signage for wet floors.
■ Maintain Parking area to keep free from hazards
■ Manage ice around buildings and parking areas with, dirt, sand,
shavings, chaff, etc
Biological Hazards
● Risk: Exposure to bacteria, viruses, fungi, and zoonotic diseases.
○ Risk Rating: Medium
○ Controls:
■ Use of PPE.
■ Training on handling biological materials.
■ Proper sanitation and hygiene practices.
Chemical Hazards
● Risk: Exposure to cleaning agents.
○ Risk Rating: High
○ Controls:
■ Proper labeling and storage of chemicals.
■ Use of PPE.
■ Training on safe handling and disposal of chemicals.
■ Access to Safety Data Sheets (SDS).
Environmental Hazards
● Risk: Extreme weather conditions (heat, cold).
○ Risk Rating: High
○ Controls:
■ Access to water and shaded areas.
■ Regular breaks.
■ Appropriate clothing for weather conditions.
■ Training on recognizing signs of heat or cold stress.
● Risk: Sun exposure.
○ Risk Rating: Medium
○ Controls:
■ Use of sunscreen.
■ Wearing hats and long-sleeved clothing.
■ Providing shaded areas.
Ergonomic Hazards
● Risk: Repetitive strain injuries.
○ Risk Rating: Medium
○ Controls:
■ Training on proper lifting techniques.
■ Ergonomic workstations.
■ Regular breaks to stretch and rest.
5. Safe Work Practices
● General Safety
○ Orientation and Training:
■ All new personnel and persons served must undergo a
comprehensive safety orientation and training before starting work.
■ Regular refresher training sessions must be conducted.
○ Personal Protective Equipment (PPE):
■ PPE must be worn as required by the task, including gloves, safety
glasses, ear protection, and appropriate footwear.
■ PPE must be inspected before each use and maintained in good
condition.
○ Housekeeping:
■ Work areas must be kept clean and free of hazards.
■ Spills must be cleaned up immediately to prevent slips and falls.
○ Hazard Communication:
■ All personnel must be informed of potential hazards in their work area.
■ Safety Data Sheets (SDS) for all hazardous materials must be readily
accessible.
6. Emergency Preparedness
● Emergency Response Plans: Create detailed emergency response plans for
various scenarios, including fires, medical emergencies, natural disasters, and violent
incidents.
● Evacuation Procedures: Establish clear evacuation procedures, including
designated assembly points and roles for personnel during an evacuation.
Incident Reporting and Investigation
1. Incident Reporting: Implement a system for reporting accidents, injuries, and near-
misses, encouraging prompt and accurate reporting by all stakeholders.
2. Incident Investigation: Conduct thorough investigations of all reported incidents to
determine root causes and implement corrective actions to prevent recurrence.
Incident Reporting and Investigation System
Purpose To ensure all accidents, injuries, and near-misses are reported promptly and
accurately, investigated thoroughly, and appropriate corrective actions are taken to prevent
recurrence.
Procedures
1. Immediate Reporting
○ Responsibility: All personnel, persons served, and stakeholders are
responsible for promptly reporting any accidents, injuries, or near-misses.
○ How to Report:
■ Verbally: Report immediately to the supervisor or designated safety
officer.
■ Written Report: Complete an Incident Report Form as soon as
possible after the incident.
2. Incident Report Form
○ Details to Include:
■ Date and time of the incident
■ Location of the incident
■ Names of individuals involved
■ Description of the incident (what happened)
■ Description of any injuries sustained
■ Witnesses (if any)
■ Immediate actions taken
■ Name of the person reporting the incident
3. Investigation
○ Responsibility: The designated safety officer or a member of the Health and
Safety Committee will conduct the investigation.
○ Steps:
■ Scene Examination: Visit the incident site to gather information and
evidence.
■ Interviews: Interview the individuals involved and any witnesses to
understand the circumstances.
■ Document Review: Review any relevant documents, such as
maintenance logs, training records, and safety protocols.
■ Root Cause Analysis: Identify the root causes of the incident.
■ Report Findings: Document the findings of the investigation,
including root causes and contributing factors.
4. Corrective Actions
○ Development: Develop corrective actions to address the identified root
causes and prevent recurrence.
○ Implementation: Implement corrective actions promptly.
○ Follow-Up: Monitor the effectiveness of the corrective actions and make
adjustments if necessary.
5. Communication
○ Internal Communication: Share the findings of the investigation and the
corrective actions taken with all personnel and stakeholders to prevent similar
incidents.
○ Training: Provide additional training if needed to address the root causes of
the incident.
6. Documentation and Record-Keeping
○ Incident Reports: Maintain a file of all Incident Report Forms.
○ Investigation Reports: Keep detailed records of all investigations, including
findings and corrective actions.
○ Tracking: Track incidents, injuries, and near-misses to identify trends and
areas needing improvement.
7. Review and Improvement
○ Periodic Review: Regularly review the incident reporting and investigation
system to ensure it remains effective.
○ Continuous Improvement: Make improvements to the system based on
feedback, incident trends, and changes in regulations or best practices.
Maintenance and Inspections
● Regular Inspections: Schedule and conduct regular inspections of facilities,
equipment, and vehicles to ensure they are in safe working condition.
● Maintenance Protocols: Establish maintenance protocols for all equipment and
facilities, including routine checks and timely repairs to prevent malfunctions and
hazards.
Personal Protective Equipment (PPE)
● PPE Requirements: Define and enforce PPE requirements for different tasks and
environments, ensuring that all personnel and persons served have access to and
use the necessary protective gear.
● PPE Training: Provide training on the proper use, care, and maintenance of PPE to
ensure its effectiveness.
Health and Wellness Programs
● Health Monitoring: Implement health monitoring programs to track the well-being of
personnel and persons served, addressing any health concerns promptly.
● Wellness Initiatives: Promote wellness initiatives, such as stress management,
ergonomic practices, and mental health support, to enhance overall safety and well-
being.
Communication and Documentation
● Communication Channels: Establish clear communication channels for sharing
safety information, updates, and alerts with all stakeholders.
● Documentation: Maintain comprehensive records of all safety-related activities,
including training sessions, risk assessments, inspections, and incident reports,
ensuring transparency and accountability.
By implementing these detailed and structured procedures, Sunshine Farm aims to create a
safe and supportive environment that aligns with its mission of promoting sustainability and
community involvement.
3. Education on Physical Risks
Persons served at Sunshine Farm receive education designed to reduce identified physical
risks. When safety concerns are identified, information and training relative to that risk are
offered as a means to reduce risk and promote safety.
Physical Risks to Consider:
General Workplace Hazards
1. Slips, Trips, and Falls:
○ Risk: Uneven or slippery surfaces.
○ Risk Rating: Medium
○ Controls:
■ Housekeeping practices.
■ Use of non-slip footwear.
■ Immediate cleanup of spills.
■ Clear signage for wet floors.
2. Ergonomic Risks:
○ Risk: Repetitive strain injuries from tasks such as planting, harvesting, or
packing.
○ Risk Rating: Medium
○ Controls:
■ Training on proper lifting techniques.
■ Ergonomic workstations.
■ Regular breaks to stretch and rest.
3. Noise Hazards:
○ Risk: Exposure to loud machinery or equipment.
○ Risk Rating: Medium
○ Controls:
■ Use of ear protection.
■ Regular maintenance of equipment to reduce noise levels.
■ Limiting exposure time to noisy environments.
Agricultural Hazards
1. Equipment and Machinery:
○ Risk: Injury from tractors, harvesters, and other machinery.
○ Risk Rating: High
○ Controls:
■ Training on safe operation of machinery.
■ Pre-use inspections.
■ Guards on machinery.
■ Regular maintenance.
2. Chemical Exposure:
○ Risk: Exposure to pesticides, fertilizers, and other agricultural chemicals.
○ Risk Rating: High
○ Controls:
■ Proper labeling and storage of chemicals.
■ Use of PPE.
■ Training on safe handling and disposal of chemicals.
■ Access to Safety Data Sheets (SDS).
3. Biological Hazards:
○ Risk: Exposure to bacteria, viruses, and fungi in soil or organic matter.
○ Risk Rating: Medium
○ Controls:
■ Use of PPE.
■ Training on handling biological materials.
■ Proper sanitation and hygiene practices.
Environmental Hazards
1. Weather-Related Risks:
○ Risk: Heat stress or heat stroke from working in high temperatures;
hypothermia or frostbite from exposure to cold weather.
○ Risk Rating: High
○ Controls:
■ Access to water and shaded areas.
■ Regular breaks.
■ Appropriate clothing for weather conditions.
■ Training on recognizing signs of heat or cold stress.
2. Sun Exposure:
○ Risk: Risk of sunburn or skin cancer from prolonged exposure to UV rays.
○ Risk Rating: Medium
○ Controls:
■ Use of sunscreen.
■ Wearing hats and long-sleeved clothing.
■ Providing shaded areas.
Fire Hazards
1. Open Flames and Sparks:
○ Risk: Fire hazards from open flames or sparks.
○ Risk Rating: High
○ Controls:
■ Keeping flammable materials away from heat sources.
■ Regular inspections of electrical equipment.
■ Proper storage of flammable materials.
2. Electrical Hazards:
○ Risk: Fire or shock from faulty wiring or electrical equipment.
○ Risk Rating: High
○ Controls:
■ Regular inspections and maintenance of electrical systems.
■ Training personnel in electrical safety.
■ Implementing lockout/tagout procedures.
Food Safety Hazards
1. Contamination:
○ Risk: Cross-contamination between raw and processed foods.
○ Risk Rating: High
○ Controls:
■ Using separate cutting boards and utensils for raw and cooked foods.
■ Ensuring cleanliness of equipment and work surfaces.
2. Improper Food Handling:
○ Risk: Inadequate hand washing and sanitation practices.
○ Risk Rating: Medium
○ Controls:
■ Providing proper handwashing facilities.
■ Training personnel on food safety practices.
■ Maintaining appropriate food storage temperatures.
Manual Handling and Storage Hazards
1. Heavy Lifting:
○ Risk: Back injuries from lifting and carrying heavy loads.
○ Risk Rating: Medium
○ Controls:
■ Training on proper lifting techniques.
■ Using mechanical aids when necessary.
■ Encouraging assistance for lifting heavy objects.
2. Storage Issues:
○ Risk: Injuries from overhead storage or unstable stacking of materials.
○ Risk Rating: Medium
○ Controls:
■ Proper organization and labeling of storage areas.
■ Ensuring stable stacking of materials.
■ Using appropriate storage equipment.
Transportation Hazards
1. Vehicle Operation:
○ Risk: Accidents associated with driving farm vehicles and equipment.
○ Risk Rating: High
○ Controls:
■ Ensuring drivers are properly licensed and trained.
■ Conducting regular vehicle maintenance and inspections.
■ Implementing safe driving practices.
2. Pedestrian Safety:
○ Risk: Risk of accidents between vehicles and pedestrians.
○ Risk Rating: Medium
○ Controls:
■ Designating separate pathways for vehicles and pedestrians.
■ Implementing speed limits on farm property.
■ Providing visibility gear for pedestrians.
● Emergency Response Plans: Create detailed emergency response plans for
various scenarios, including fires, medical emergencies, natural disasters, and violent
incidents.
● Evacuation Procedures: Establish clear evacuation procedures, including
designated assembly points and roles for personnel during an evacuation.
Incident Reporting and Investigation
1. Incident Reporting: Implement a system for reporting accidents, injuries, and near-
misses, encouraging prompt and accurate reporting by all stakeholders.
2. Incident Investigation: Conduct thorough investigations of all reported incidents to
determine root causes and implement corrective actions to prevent recurrence.
Incident Reporting and Investigation System
Purpose To ensure all accidents, injuries, and near-misses are reported promptly and
accurately, investigated thoroughly, and appropriate corrective actions are taken to prevent
recurrence.
Procedures
1. Immediate Reporting
○ Responsibility: All personnel, persons served, and stakeholders are
responsible for promptly reporting any accidents, injuries, or near-misses.
○ How to Report:
■ Verbally: Report immediately to the supervisor or designated safety
officer.
■ Written Report: Complete an Incident Report Form as soon as
possible after the incident.
2. Incident Report Form
○ Details to Include:
■ Date and time of the incident
■ Location of the incident
■ Names of individuals involved
■ Description of the incident (what happened)
■ Description of any injuries sustained
■ Witnesses (if any)
■ Immediate actions taken
■ Name of the person reporting the incident
3. Investigation
○ Responsibility: The designated safety officer or a member of the Health and
Safety Committee will conduct the investigation.
○ Steps:
■ Scene Examination: Visit the incident site to gather information and
evidence.
■ Interviews: Interview the individuals involved and any witnesses to
understand the circumstances.
■ Document Review: Review any relevant documents, such as
maintenance logs, training records, and safety protocols.
■ Root Cause Analysis: Identify the root causes of the incident.
■ Report Findings: Document the findings of the investigation,
including root causes and contributing factors.
4. Corrective Actions
○ Development: Develop corrective actions to address the identified root
causes and prevent recurrence.
○ Implementation: Implement corrective actions promptly.
○ Follow-Up: Monitor the effectiveness of the corrective actions and make
adjustments if necessary.
5. Communication
○ Internal Communication: Share the findings of the investigation and the
corrective actions taken with all personnel and stakeholders to prevent similar
incidents.
○ Training: Provide additional training if needed to address the root causes of
the incident.
6. Documentation and Record-Keeping
○ Incident Reports: Maintain a file of all Incident Report Forms.
○ Investigation Reports: Keep detailed records of all investigations, including
findings and corrective actions.
○ Tracking: Track incidents, injuries, and near-misses to identify trends and
areas needing improvement.
7. Review and Improvement
○ Periodic Review: Regularly review the incident reporting and investigation
system to ensure it remains effective.
○ Continuous Improvement: Make improvements to the system based on
feedback, incident trends, and changes in regulations or best practices.
Maintenance and Inspections
● Regular Inspections: Schedule and conduct regular inspections of facilities,
equipment, and vehicles to ensure they are in safe working condition.
● Maintenance Protocols: Establish maintenance protocols for all equipment and
facilities, including routine checks and timely repairs to prevent malfunctions and
hazards.
Personal Protective Equipment (PPE)
● PPE Requirements: Define and enforce PPE requirements for different tasks and
environments, ensuring that all personnel and persons served have access to and
use the necessary protective gear.
● PPE Training: Provide training on the proper use, care, and maintenance of PPE to
ensure its effectiveness.
Health and Wellness Programs
● Health Monitoring: Implement health monitoring programs to track the well-being of
personnel and persons served, addressing any health concerns promptly.
● Wellness Initiatives: Promote wellness initiatives, such as stress management,
ergonomic practices, and mental health support, to enhance overall safety and well-
being.
Communication and Documentation
● Communication Channels: Establish clear communication channels for sharing
safety information, updates, and alerts with all stakeholders.
● Documentation: Maintain comprehensive records of all safety-related activities,
including training sessions, risk assessments, inspections, and incident reports,
ensuring transparency and accountability.
By implementing these detailed and structured procedures, Sunshine Farm aims to create a
safe and supportive environment that aligns with its mission of promoting sustainability and
community involvement.
3. Education on Physical Risks
Persons served at Sunshine Farm receive education designed to reduce identified physical
risks. When safety concerns are identified, information and training relative to that risk are
offered as a means to reduce risk and promote safety.
Physical Risks to Consider:
General Workplace Hazards
1. Slips, Trips, and Falls:
○ Risk: Uneven or slippery surfaces.
○ Risk Rating: Medium
○ Controls:
■ Housekeeping practices.
■ Use of non-slip footwear.
■ Immediate cleanup of spills.
■ Clear signage for wet floors.
2. Ergonomic Risks:
○ Risk: Repetitive strain injuries from tasks such as planting, harvesting, or
packing.
○ Risk Rating: Medium
○ Controls:
■ Training on proper lifting techniques.
■ Ergonomic workstations.
■ Regular breaks to stretch and rest.
3. Noise Hazards:
○ Risk: Exposure to loud machinery or equipment.
○ Risk Rating: Medium
○ Controls:
■ Use of ear protection.
■ Regular maintenance of equipment to reduce noise levels.
■ Limiting exposure time to noisy environments.
Agricultural Hazards
1. Equipment and Machinery:
○ Risk: Injury from tractors, harvesters, and other machinery.
○ Risk Rating: High
○ Controls:
■ Training on safe operation of machinery.
■ Pre-use inspections.
■ Guards on machinery.
■ Regular maintenance.
2. Chemical Exposure:
○ Risk: Exposure to pesticides, fertilizers, and other agricultural chemicals.
○ Risk Rating: High
○ Controls:
■ Proper labeling and storage of chemicals.
■ Use of PPE.
■ Training on safe handling and disposal of chemicals.
■ Access to Safety Data Sheets (SDS).
3. Biological Hazards:
○ Risk: Exposure to bacteria, viruses, and fungi in soil or organic matter.
○ Risk Rating: Medium
○ Controls:
■ Use of PPE.
■ Training on handling biological materials.
■ Proper sanitation and hygiene practices.
Environmental Hazards
1. Weather-Related Risks:
○ Risk: Heat stress or heat stroke from working in high temperatures;
hypothermia or frostbite from exposure to cold weather.
○ Risk Rating: High
○ Controls:
■ Access to water and shaded areas.
■ Regular breaks.
■ Appropriate clothing for weather conditions.
■ Training on recognizing signs of heat or cold stress.
2. Sun Exposure:
○ Risk: Risk of sunburn or skin cancer from prolonged exposure to UV rays.
○ Risk Rating: Medium
○ Controls:
■ Use of sunscreen.
■ Wearing hats and long-sleeved clothing.
■ Providing shaded areas.
Fire Hazards
1. Open Flames and Sparks:
○ Risk: Fire hazards from open flames or sparks.
○ Risk Rating: High
○ Controls:
■ Keeping flammable materials away from heat sources.
■ Regular inspections of electrical equipment.
■ Proper storage of flammable materials.
2. Electrical Hazards:
○ Risk: Fire or shock from faulty wiring or electrical equipment.
○ Risk Rating: High
○ Controls:
■ Regular inspections and maintenance of electrical systems.
■ Training personnel in electrical safety.
■ Implementing lockout/tagout procedures.
Food Safety Hazards
1. Contamination:
○ Risk: Cross-contamination between raw and processed foods.
○ Risk Rating: High
○ Controls:
■ Using separate cutting boards and utensils for raw and cooked foods.
■ Ensuring cleanliness of equipment and work surfaces.
2. Improper Food Handling:
○ Risk: Inadequate hand washing and sanitation practices.
○ Risk Rating: Medium
○ Controls:
■ Providing proper handwashing facilities.
■ Training personnel on food safety practices.
■ Maintaining appropriate food storage temperatures.
Manual Handling and Storage Hazards
1. Heavy Lifting:
○ Risk: Back injuries from lifting and carrying heavy loads.
○ Risk Rating: Medium
○ Controls:
■ Training on proper lifting techniques.
■ Using mechanical aids when necessary.
■ Encouraging assistance for lifting heavy objects.
2. Storage Issues:
○ Risk: Injuries from overhead storage or unstable stacking of materials.
○ Risk Rating: Medium
○ Controls:
■ Proper organization and labeling of storage areas.
■ Ensuring stable stacking of materials.
■ Using appropriate storage equipment.
Transportation Hazards
1. Vehicle Operation:
○ Risk: Accidents associated with driving farm vehicles and equipment.
○ Risk Rating: High
○ Controls:
■ Ensuring drivers are properly licensed and trained.
■ Conducting regular vehicle maintenance and inspections.
■ Implementing safe driving practices.
2. Pedestrian Safety:
○ Risk: Risk of accidents between vehicles and pedestrians.
○ Risk Rating: Medium
○ Controls:
■ Designating separate pathways for vehicles and pedestrians.
■ Implementing speed limits on farm property.
■ Providing visibility gear for pedestrians.
4. Competency-Based Training for Personnel
Personnel at Sunshine Farm receive documented competency-based training, including:
● Health and safety practices.
● Identification of unsafe environmental factors.
● Emergency procedures.
● Evacuation procedures, if appropriate.
● Identification of critical incidents.
● Reporting of critical incidents.
● Reducing physical risks.
● Workplace violence.
Training Schedule:
● At orientation in the above areas.
● At least annually in the following areas:
● Health and safety practices.
● Identification of unsafe environmental factors.
5. Written Emergency Procedures
Sunshine Farm has written emergency procedures for various scenarios to ensure the safety
of all persons served, personnel, and stakeholders.
Fires
Purpose: To ensure the safety of all persons served, personnel, and stakeholders in the
event of a fire.
Procedure:
1. Alarm Activation: Immediately activate the fire alarm system upon detection of fire or
smoke.
2. Notification: Call 911 or the local fire department.
3. Evacuation: Evacuate all buildings using the designated evacuation routes. Assemble at
the pre-determined assembly points and ensure all persons are accounted for.
4. Fire Extinguishing: Use fire extinguishers only if the fire is small and it is safe to do so.
5. Safety Check: Ensure no one re-enters the building until it has been declared safe by the
fire department.
Bomb Threats
Purpose: To ensure the safety and security of all persons served, personnel, and
stakeholders in the event of a bomb threat.
Procedure:
1. Notification: Call 911 or the local authorities immediately.
2. Evacuation: Evacuate all buildings using the designated evacuation routes. Assemble at
the pre-determined assembly points and ensure all persons are accounted for.
3. Search: Do not attempt to search for the bomb. Follow instructions from the authorities.
Natural Disasters
Purpose: To ensure the safety of all persons served, personnel, and stakeholders during
natural disasters such as earthquakes, floods, and storms.
Procedure:
1. Notification: Monitor weather alerts and warnings.
2. Evacuation: Follow evacuation orders from local authorities. Use designated evacuation
routes and assemble at the pre-determined assembly points. Ensure all persons are
accounted for.
3. Shelter: If evacuation is not possible, seek shelter in designated safe areas within the
buildings.
4. Safety Check: Ensure no one re-enters the building until it has been declared safe by the
authorities.
Utility Failures
Purpose: To manage utility failures such as power outages, water supply interruptions, and
gas leaks.
Procedure:
1. Notification: Report the utility failure to the relevant utility company.
2. Safety Measures: For power outages, use backup generators if available. For gas leaks,
evacuate the building and call the gas company and 911. For water supply interruptions, use
bottled water and other available resources.
3. Evacuation: Evacuate the building if necessary, especially in the case of gas leaks.
4. Communication: Inform all personnel and persons served about the utility failure and
provide instructions.
Medical Emergencies
Purpose: To ensure prompt and appropriate response to medical emergencies.
Procedure:
1. First Aid: Provide first aid as necessary and trained.
2. Notification: Call 911 or the local emergency medical services.
3. Safety Measures: Keep the person calm and comfortable. Do not move the person
unless it is necessary for safety.
4. Documentation: Document the incident and actions taken.
Violent or Threatening Situations
Purpose: To ensure the safety of all persons served, personnel, and stakeholders during
violent or threatening situations.
Procedure:
1. De-escalation: Attempt to de-escalate the situation if it is safe to do so.
2. Notification: Call 911 or local law enforcement.
3. Evacuation: Evacuate the area if necessary and safe to do so.
4. Shelter: Seek shelter in a secure location if evacuation is not possible.
5. Communication: Inform all personnel and persons served about the situation and
provide instructions.
6. Documentation: Document the incident and actions taken.
6. Accessible and Understandable Evacuation
Routes
Policy: Sunshine Farm ensures evacuation routes are:
● Accessible.
● Understandable to persons served, personnel, and other stakeholders, including
visitors.
7. Unannounced Test of Emergency Procedures
Policy: Sunshine Farm conducts unannounced tests of each emergency procedure:
● At least annually.
● On each shift.
● At each location.
Performance Analysis: Tests are analyzed for performance to address areas needing
improvement, actions to address improvements needed, and implementation of those
actions.
8. Health and Safety Self-Inspections
Policy: Sunshine Farm conducts comprehensive health and safety self-inspections:
● At least semiannually.
● On each shift.
Result: Inspections result in a written report identifying areas inspected, recommendations
for areas needing improvement, and actions taken to respond to the recommendations.
Examples: Self-inspections may include assessments of heating and cooling systems,
electrical systems, emergency warning devices, and more.
9. First Aid Access
Policy: Sunshine Farm ensures ready access to:
● First aid expertise.
● First aid equipment.
● First aid supplies.
● Relevant emergency information on persons served and personnel.
Mechanism: The organization ensures the adequacy of first aid supplies through a
systematic process and replenishes and replaces supplies as needed. Emergency
information is kept current on persons served and personnel.
10. Written Procedures for Critical Incidents
Policy: Sunshine Farm implements written procedures regarding critical incidents that
specify the following:
● Use of seclusion.
● Use of restraint.
● Incidents involving injury.
● Communicable disease.
● Infection control.
● Aggression or violence.
● Use and unauthorized possession of weapons.
● Wandering.
● Elopement.
● Vehicular accidents.
● Biohazardous accidents.
● Unauthorized use and possession of legal or illegal substances.
● Abuse.
● Neglect.
● Suicide and attempted suicide.
● Sexual assault.
● Overdose.
● Other sentinel events.
Procedures for Critical Incidents
Prevention:
1. Training: Provide regular training on recognizing and preventing potential critical
incidents.
2. Environment: Ensure a safe environment by conducting regular risk assessments and
implementing necessary safety measures.
3. Monitoring: Implement continuous monitoring of high-risk areas and activities.
Reporting:
1. Immediate Reporting: All critical incidents must be reported immediately to the
appropriate supervisor or authority.
2. Documentation: Use a standardized incident report form to document all details of the
incident, including date, time, location, involved parties, and nature of the incident.
3. Notification: Notify relevant stakeholders, including emergency services if necessary.
Documentation:
1. Incident Report: Complete an incident report form for every critical incident.
2. Log Maintenance: Maintain a log of all critical incidents, ensuring that all reports are filed
and accessible for review.
3. Follow-Up: Document all follow-up actions taken in response to the incident.
Remedial Action:
1. Immediate Response: Take immediate action to address and mitigate the impact of the
incident.
2. Medical Attention: Provide necessary medical attention to any injured parties.
3. Containment: Secure the area and contain any ongoing risks to prevent further harm.
Debriefing:
1. Timely Debriefings: Conduct debriefing sessions promptly after the incident to discuss
what happened, why it happened, and how it can be prevented in the future.
2. Participation: Include all involved personnel and any witnesses in the debriefing
sessions.
3. Documentation: Record the outcomes and action items from the debriefing sessions.
Examples: Procedures include identifying personnel responsible for implementing health
and safety protocols and ensuring proper documentation and reporting of incidents.
11. Written Analysis of Critical Incidents
Policy: Sunshine Farm provides a written analysis of all critical incidents to the leadership:
● At least annually.
The analysis addresses:
● Causes.
● Trends.
● Areas needing improvement.
● Actions to address the improvements needed.
● Implementation of the actions.
● Whether the actions taken accomplished the intended results.
● Necessary education and training of personnel.
● Prevention of recurrence.
● Internal reporting requirements.
● External reporting requirements.
Examples: Analyzing critical incidents helps identify specific causes, trends, actions, and
education needs that may differ from the rest of the organization.
12. Procedures for Infections and Communicable
Diseases
Policy: Sunshine Farm implements written procedures regarding infections and
communicable diseases that address:
Prevention
1. Standard or Universal Precautions: Ensure the appropriate use of standard or universal
precautions in all relevant settings.
2. Vaccination: Encourage and facilitate vaccinations where applicable and necessary.
3. Screening: Conduct regular screening for infectious diseases where applicable.
Identification
1. Symptom Monitoring: Regularly monitor symptoms of infectious diseases in persons
served and personnel.
2. Reporting: Encourage prompt reporting of any symptoms or concerns related to
infections or communicable diseases.
Reporting
1. Immediate Reporting: Report any cases of infections or communicable diseases to the
appropriate supervisor or health authority.
2. Documentation: Use a standardized form to document all details of the infection or
disease, including date, time, symptoms, and actions taken.
Investigation
1. Root Cause Analysis: Conduct a root cause analysis to determine how the infection or
disease was contracted and spread.
2. Interviews: Interview affected individuals and relevant personnel to gather information.
Control/Mitigation
1. Isolation: Isolate affected individuals to prevent the spread of the infection or disease.
2. Sanitization: Perform thorough sanitization of all affected areas and equipment.
3. Protective Measures: Implement additional protective measures, such as increased use
of PPE, to prevent further spread.
Training
1. Persons Served: Provide education on hygiene practices, symptom reporting, and
preventive measures.
2. Personnel: Train personnel on infection control procedures, use of PPE, and symptom
identification.
3. Other Stakeholders: Inform all stakeholders about the procedures and encourage
compliance with preventive measures.
Examples: Procedures may address various prevention techniques such as isolation
precautions, guidelines for visitors, and sterilization or cleaning of equipment.
13. Transportation Safety
Policy: When transportation is provided for persons served, Sunshine Farm ensures:
● Appropriate licensing of all drivers.
● Regular review of driving records of all drivers.
● Insurance covering:
● Vehicles.
● Passengers.
● Safety features in vehicles.
● Safety equipment.
● Accessibility.
● Training of drivers regarding:
● The organization’s transportation procedures.
● The unique needs of the persons served.
● Written emergency procedures available in the vehicles.
● Communication devices available in the vehicles.
● First aid supplies available in the vehicles.
Examples: Procedures include ensuring the safety and readiness of vehicles and training
drivers in assisting passengers with special needs.
14. Handling, Storage, and Disposal of Hazardous
Materials
Policy: Sunshine Farm implements written procedures concerning hazardous materials that
provide for safe handling, storage, and disposal.
Handling of Hazardous Materials
1. Training:
● All personnel handling hazardous materials must complete training on safe handling
practices and procedures.
● Training includes proper use of Personal Protective Equipment (PPE), emergency
response, and spill cleanup procedures.
2. Personal Protective Equipment (PPE):
● Personnel must wear appropriate PPE, such as gloves, goggles, and protective
clothing, when handling hazardous materials.
● PPE must be inspected before use and replaced if damaged.
3. Safe Handling Practices:
● Follow manufacturer instructions and Safety Data Sheets (SDS) for handling
hazardous materials.
● Use appropriate tools and equipment to handle hazardous materials safely.
● Avoid direct contact with hazardous materials. Use containment methods, such as
fume hoods or ventilation systems, when necessary.
Storage of Hazardous Materials
1. Designated Storage Areas:
● Hazardous materials must be stored in designated areas that are clearly labeled and
restricted to authorized personnel.
● Storage areas must be equipped with appropriate safety features, such as fire
suppression systems, ventilation, and spill containment measures.
2. Labeling:
● All containers of hazardous materials must be clearly labeled with the contents,
hazard warnings, and handling instructions.
● Labels must be maintained in good condition and replaced if damaged or missing.
3. Segregation:
● Store hazardous materials separately based on compatibility to prevent reactions
between incompatible substances.
● Use secondary containment systems to prevent leaks and spills.
4. Inventory Management:
● Maintain an inventory of hazardous materials, including quantities, storage locations,
and expiration dates.
● Conduct regular inspections of storage areas to ensure compliance with safety
procedures.
Disposal of Hazardous Materials
1. Waste Classification:
● Identify and classify hazardous waste according to local, state, and federal
regulations.
● Consult SDS and regulatory guidelines for proper classification and disposal
requirements.
2. Waste Containers:
● Use appropriate containers for hazardous waste, ensuring they are clearly labeled
and compatible with the waste type.
● Keep waste containers closed when not in use and ensure they are in good
condition.
3. Disposal Procedures:
● Follow established procedures for the disposal of hazardous waste, including:
● Collection: Gather hazardous waste in designated containers.
● Storage: Store waste in a designated area until disposal.
● Transportation: Arrange for transportation of hazardous waste by licensed and
certified waste haulers.
● Disposal: Dispose of hazardous waste at authorized facilities in compliance with
regulatory requirements.
4. Documentation:
● Maintain records of hazardous waste disposal, including waste manifests, disposal
receipts, and documentation of regulatory compliance.
5. Emergency Response:
● Develop and implement emergency response procedures for hazardous material
spills and releases, including:
● Immediate notification of appropriate personnel and authorities.
● Evacuation and containment measures to protect personnel and the environment.
● Cleanup and decontamination procedures following a spill or release.
Responsibilities
● Personnel: Follow all handling, storage, and disposal procedures for hazardous
materials and complete required training.
● Supervisors: Ensure personnel are trained, provide appropriate PPE, and conduct
regular inspections of storage and disposal areas.
● Safety Officer: Oversee compliance with hazardous material procedures, conduct
training sessions, and maintain records of hazardous material inventories and
disposal activities.
Review and Revision
Annual Review: The safety officer will review these procedures annually and update them
as necessary to comply with new regulations and best practices.
Incident Review: Following any incident involving hazardous materials, the procedures will
be reviewed and revised as necessary to prevent recurrence.
Examples: Hazardous materials may include biohazardous substances, bodily fluids,
industrial-strength cleaning supplies, oil-based paints, fluorescent light bulbs, copier toner,
and computer monitors. Procedures include appropriate labeling of containers to promote
safe handling, storage, and disposal of hazardous materials.
15. Comprehensive Health and Safety Inspections
Policy: Sunshine Farm conducts comprehensive health and safety inspections:
● At least annually.
● By a qualified external authority.
Result: Inspections result in a written report identifying areas inspected, recommendations
for areas needing improvement, and actions taken to respond to the recommendations.
Examples: Inspections cover heating and cooling systems, electrical systems, emergency
warning devices, walking and working surfaces, and more.
—
Mission Alignment:
Sunshine Farm is dedicated to promoting sustainable organic food production, vocational
development, and skill-building opportunities for adults with developmental disabilities. The
health and safety policy aligns with the organization’s mission by ensuring a safe
environment for learning and working, promoting best practices in organic farming, and
fostering a supportive community for all members.
training sessions, and maintain records of hazardous material inventories and
disposal activities.
Review and Revision
Annual Review: The safety officer will review these procedures annually and update them
as necessary to comply with new regulations and best practices.
Incident Review: Following any incident involving hazardous materials, the procedures will
be reviewed and revised as necessary to prevent recurrence.
Examples: Hazardous materials may include biohazardous substances, bodily fluids,
industrial-strength cleaning supplies, oil-based paints, fluorescent light bulbs, copier toner,
and computer monitors. Procedures include appropriate labeling of containers to promote
safe handling, storage, and disposal of hazardous materials.
15. Comprehensive Health and Safety Inspections
Policy: Sunshine Farm conducts comprehensive health and safety inspections:
● At least annually.
● By a qualified external authority.
Result: Inspections result in a written report identifying areas inspected, recommendations
for areas needing improvement, and actions taken to respond to the recommendations.
Examples: Inspections cover heating and cooling systems, electrical systems, emergency
warning devices, walking and working surfaces, and more.
—
Mission Alignment:
Sunshine Farm is dedicated to promoting sustainable organic food production, vocational
development, and skill-building opportunities for adults with developmental disabilities. The
health and safety policy aligns with the organization’s mission by ensuring a safe
environment for learning and working, promoting best practices in organic farming, and
fostering a supportive community for all members.